Invoice HopA worked example: a four-item punch list
Handyman visits are a list, so the invoice should be too. Here is a typical Saturday visit, said into the phone once and turned into four lines. Partial hours are written as decimals, so ninety minutes is 1.5 hours, and the math stays easy for the customer to check.
You say: “Invoice Sarah Chen, hang interior door 1.5 hours at 70, patch drywall 90, replace 2 fence boards at 25, materials 48.50”
- Hang interior door: 1.5 hr × $70.00 = $105.00
- Patch and paint drywall: 1 × $90.00 = $90.00
- Replace fence board: 2 × $25.00 = $50.00
- Materials: 1 × $48.50 = $48.50
- Total: $293.50
Invoice Hop matches the tasks you say to items you have saved, so a regular job like “replace fence board” fills in your usual price. Anything new is added as a new line and highlighted so you can check it before sending.
Hourly, flat and minimum charges
Most handymen mix hourly lines for jobs with unknowns and flat prices for routine ones. Save both kinds in the item list, along with a minimum service charge if you use one. Each shows as its own line, so customers can see the charge was set in advance and not added on the spot.
| Style | Example line | Good for |
|---|---|---|
| Hourly | Assembly 2 hr × $70.00 | Jobs with unknowns |
| Flat | Mount TV $120.00 | Jobs you’ve done many times |
| Minimum | Minimum service charge $95.00 | Very short visits |
| Materials | Materials 1 lot $48.50 | Parts you bought for the job |
If a customer adds one more thing while you are there, add it as a line before you leave. It is easier to agree on the price face to face than over text a week later, and the customer sees it on the invoice they sign.
Your invoice templates use your logo and color, so a punch list invoice looks as professional as a remodel estimate.
Repeat customers and saved prices
Many handyman customers call back every few months with a new list. Invoice Hop keeps their details and your past invoices on your phone, so the next invoice starts with their name and address already filled in. Duplicate an old invoice when the jobs are similar, then change the lines.
- Customer details: name, phone, email and address saved once.
- Past invoices: open the last one to see what you charged before.
- Export: download all invoices as a CSV for your records or your accountant.
Card payments through your own Stripe account are marked paid automatically. For Zelle, cash or check, mark the invoice paid and send a receipt before you leave if the customer paid on the spot.
Signature, photos and getting paid
When the list is done, hand the customer your phone to sign and snap a photo of the finished work. Both go on the invoice. Then send it by text from your own number. The customer opens a link, sees the total and pays by Zelle, Venmo, Cash App, check, or card through your Stripe.
You can also show your Zelle email, Venmo business handle and check details on the invoice page. The customer picks whatever is easiest, and you mark the invoice paid when the money arrives.
Questions
Can I put many small jobs on one invoice?
Yes. Each task is its own line with hours or a flat price, and materials can be one line or several.
Can I reuse my prices?
Yes. Save tasks and materials to your item list and they fill in as you type or speak.
Can I get paid by card?
Yes, if you connect your own Stripe account. Customers tap Pay now and the money goes to your Stripe.
Do I need to sign in?
Not to create invoices and PDFs. Sign-in is needed for AI invoicing, sending links or email, and card payments.